I love the topic of productivity because it doesn’t matter how big or small your business is, it doesn’t matter who you are or where you are in your business, there are no special skills required to increase your productivity.
Anyone can make changes to their daily habits and the way they work and see a very positive impact as a result.
In today's video, I talk about one of the ways you can increase your productivity and help keep things running smoothly. Spoiler alert: I'm talking about creating systems.
A system, which can also be called a workflow, is an organized set of processes. Basically, it is the way something is done from beginning to end.
The process of creating systems doesn’t have to be complicated at all, like I said, anyone can do this.
Let’s break it down so that you can see exactly how systems can help you, and how you can create one.
When you have a system in place, it makes your process repeatable. Which means that you won’t need to constantly reinvent the wheel every time you go to do something, and you can be confident that you haven’t left out any important details or steps.
It also means that you no longer have to do evvvverrrrrything yourself.
With a system in place, you can have someone else on your team take over certain responsibilities, and you can be confident that they’ll be done the way you want them to.
I know that you're not the type of person that needs to be done the same way you’ve done them just because you’ve always done them that way. And that's a good thing, because one of the biggest benefits of having a written system in place is that it makes it even easier to edit and improve your operations.
Systems give you a clear account of each part of the process from beginning to end, making it even easier to identify pain points, bottlenecks (a specific place where progress is being slowed down) or anything that just needs improvement.
So, how do you create a system?
- Look at all of the things you are doing in your business. The best place to start is with what already works - chances are that you’ve already got some really great systems in place, but haven’t documented them. If you have a process that is running smoothly, now is a great time to create a system or workflow for it. (Once you get the hang of doing this for the areas that are running smoothly, move onto the areas that need a little more work and create systems for them).
- Map it out - write out the steps and processes involved in your system. You'll want to include important details, but try to keep it as simple as possible and if it’s possible, leave a little wiggle room so that your steps aren’t so rigid. This wiggle room gives the person you are handing your system off to the opportunity to help you improve the system as you go.
- Edit and improve as you go. Never be so attached to the system that you aren’t able to see areas for opportunity and improvement.
So that is your system for creating systems.
The more you are able to create systems or workflows around things that you need to do to keep your business running smoothly, the easier it will be to do just that.
My challenge for you today is to take a look at the different areas of your business. Where can you create a system based on something you are already doing? And, where can you create systems to improve the areas that might not be working so well. Let me know in the comments below.
Keep doing what you love.